Position Overview
This position is responsible for an array of front and back-office duties, promoting and supporting the organization’s mission, investors, allies, and members of staff.
Accountability
This position reports directly to the President & CEO.
Office Suite Duties
• Ensure staff is well-informed of office and building management issues, and act as building suite safety representative
• Maintain the efficient operation of office suite equipment i.e., copiers, phones, security technology, and IT equipment
• Manage and execute equipment and office contracts
Office Finances and Human Resources Duties
• Manage all accounts receivable and payable invoicing, billing records and processing of payments
• Manage annual financial audit to include accurate record keeping in Quickbooks and office filing system
• Manage the South Carolina Grant funds, maintain accurate grants records, and provide quarterly reports to SC Department of Commerce
• Perform all HR responsibilities to include administering employee benefits, onboarding, payroll and maintaining accurate employee files
• Post jobs, arrange interviews, and coordinate hiring efforts
• Point of contact among executives, employees, and other external partners
Office Staff Duties
• Support the CSCA staff members in execution of the organizational goals and strategic plan
• Provide correspondence and meeting planning for the organization’s President, Board of Directors and investors
• Maintain accurate contacts, events and other records in the CRM database
• Provide assistance and support for marketing missions, special projects and events
• Work with other staff to provide support and updates for the production and distribution of the organization’s marketing communications, websites and publications
• Assist with compiling research and database information for CSCA publications, and general data requests, etc.
• Manage office supplies
• All other tasks as assigned
Executive
• Manage and maintain President & CEO calendar and certain correspondence
• Work with executive leadership related to Board of Directors
Investor Relations
• Invoicing and follow up
Skills Required
• Ability to communicate effectively, both verbally and in writing with staff and external contacts
• Establish and maintain internal and external relationships
• Effectively manage multiple projects while utilizing strong organizational skills and prioritizing simultaneous assignments or tasks well
• Be a team player with strong interpersonal skills who is respectful and willing to assist staff with assigned tasks
• Ability to work in fast-paced, deadline orientated environment with minimal supervision
• Provide excellent customer service with an energetic and positive outlook
• Perform tasks while maintaining confidentiality, integrity, and a strong work ethic
• Ability to adapt and learn new software applications
• Proficient in Microsoft Office applications including Outlook, Excel, Word, and Power Point
• Experience with accounting software i.e., Quickbooks
• Knowledge of an office phone system
• Knowledge of virtual meeting platforms i.e., ZOOM
Education Requirements
• College Credits/BA/BS Degree required
• 2-4 years of experience
Physical and Other Requirements
• Ability to lift at least 5lb boxes
• Ability to be flexible with hours to accommodate events
• Maintain a high degree of professionalism
If you feel like this is a good fit for you, please click the link below to apply!